TemplateToolkit/Templates/meeting.md

[Meeting Title] - [Date]

Host: [Name]
Scheduled Time: [HH:50 recommended]
Duration: [X] minutes
Primary Purpose:

• Brainstorming
• Decision-making
• Knowledge clarification

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📋 Agenda

Topic	Est. Time	Decision Expected?	Owner
[Topic 1]	[X] min		[Name]
[Topic 2]	[X] min		[Name]
Off-topic items will be noted for future meetings.

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🛠 Preparation Required

• Read pre-meeting materials: [Links/Documents]
• Review prior meeting minutes: [Link]
• Prepare input on: [Specific topics]

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👥 Attendee Guidelines

✅ If you accept:

• Be prepared and complete pre-work
• Actively contribute during your agenda topics
• Respect moderator & time allocations

❌ If you decline:

• You waive influence on discussions/decisions
• Must read meeting minutes afterward
• Enjoy reclaimed focus time! 🎉

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⚙ Meeting Execution

Moderator: [Name]
Note-taker: [Name]
Rules:

• Start/end rigidly on time ⏱️
• Follow agenda time limits
• Off-topic → "Parking Lot" list
• Decisions & action items clearly recorded

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📝 Post-Meeting Protocol

1. Within [X] hours:
   • Distribute minutes with:
     ✓ Decisions made
     ✓ Action items (owner/deadline)
     ✓ Parking Lot items
2. Update documents:
   • Revise relevant wikis/docs to avoid repeat meetings